IT Security  

How can you ensure your company is protected from leaking confidential information ?

According to the Computer Security Institute, internal users now cause the greatest number of IT security problems. Information in electronic documents can reveal trade secrets, confidential financial details or vital legal information.

It’s all too easy for users to email attached documents that have hidden metadata, here are some costly examples of data leaks via hidden data suffered by Google, AT&T, Merck and others.

3BView provides software or service-based (SaaS) solutions that can prevent this kind of  data loss, and enable  the secure exchange of electronic documents.

Our 3BClean system is server-based which enables automated and policy-based metadata removal, and is therefore transparent to the user. Metadata can be extracted from documents sent by email, or those contained within Content and Document Management Systems (CMS and DMS)

Our technology sits alongside your email server, integrates with your business systems, or is provided as a service hosted by us, and works with Windows, Mac and Linux desktops. The system removes metadata from a wide range of documents including Microsoft Word and PowerPoint, Open Document Format (ODF) and PDF.

Solution overview:

• Wide service spectrum - supports any email client and email server (Blackberry, PDA, iPhone and Webmail)
• Multiple format support -includes MS Office, OpenDocument Format and PDF
• Automated system with low operational costs - metadata is removed automatically according to centrally set rules. No User training is required, or ongoing technical support which substantially reduces the application lifecycle costs.
• Reduced risk of leakage - no User intervention is required, which ensures a consistent service level, and reduces the risks of inadvertent data leakage .
• Improved User experience – the automated system provides a service that is transparent to the User, and works reliably, out of sight, on the company network. Removing metadata from documents is a processor intensive application for desktop or laptop computers, which can cause users issues, and severely degrade employee productivity. Transferring this processing to the network or to a service provider is therefore especially important for organisations that send large quantities of documents via email.
• Ease of Integration – well documented APIs enable ease of integration into Data Loss Prevention (DLP) systems and Document and Content Management Systems.
• Conversion to Secure PDF – option to generate a secured PDF prior to final document distribution