IP Protection 

Trade secrets or Intellectual Property (IP) can be the most valuable asset a business owns. Let this IP be accidentally or maliciously leaked to the outside world, and you could be waving goodbye to your most valuable possession. Information in electronic documents must be guarded as carefully as any physical object, including the less obvious elements such as the hidden text or information (metadata) they contain.

According to CSO magazine’s 2007 E-crime Watch Survey, theft of intellectual property was the second most common e-crime, reported by 24% of respondents – making it more common than the theft of customer or financial data. Further to this, leaking confidential information to the public domain can act as prior art, destroying any future patent cases.

To prevent this kind of information loss, 3BView provides innovative solutions that enable the secure exchange of electronic communications and documents. This advanced policy-based system monitors and controls outbound electronic communications, for example the removal of metadata accidentally left in a document before it is emailed, such as tracked changes or author names.

Solution overview:

• Wide service spectrum - supports any email client and email server (Blackberry, PDA, iPhone and Webmail)
• Multiple format support -includes MS Office, OpenDocument Format and PDF
• Automated system with low operational costs - metadata is removed automatically according to centrally set rules. No User training is required, or ongoing technical support which substantially reduces the application lifecycle costs.
• Reduced risk of leakage - no User intervention is required, which ensures a consistent service level, and reduces the risks of inadvertent data leakage .
• Improved User experience – the automated system provides a service that is transparent to the User, and works reliably, out of sight, on the company network. Removing metadata from documents is a processor intensive application for desktop or laptop computers, which can cause users issues, and severely degrade employee productivity. Transferring this processing to the network or a service provider is therefore especially important for organisations that send large quantities of documents via email.
• Ease of Integration – well documented APIs enable ease of integration into Data Loss Prevention (DLP) systems and Document and Content Management Systems.
• Conversion to Secure PDF – option to generate a secured PDF prior to final document distribution